March 2017 Minutes

March 2017 Minutes

Present: Cindy, Glenn M., Sallie, Jennifer, Rick, Pepper, Lee (& Lee's supportive wife!), Natalie, Meredith, Ann, Marilyn, Linda, and Linda's guest Susan Buck, Jayleen

Treasurer report: Sarah Lynn absent, all is well

PR Report: Abigail absent, super busy these days, please share FB posts!

Secretary report: who voted for this chic? minutes late again!

Ann: OLLI needs summer presenters for May.

FYI we can now schedule WW mtgs 3 months in advance. Thank you Sarah Lynn for getting the paperwork together so quickly so we could make that happen!

OLD NEWS: nothing to report...so why did I boldface and underline it?

NEW NEWS:

• Pepper has won something from Friends of the Library contest in non-fiction. Will know for sure at their April 10th mtg. Also, Cinderella puppets will happen late summer.
• April 22nd Pepper will present 2 Oklahoma-ized fairy plays.
• Ann said the Women's Network will present History Maker of the Year on April 20th at 7pm at Tri-County Tech.  She also recently saw S.E. Hinton speak and had a wonderful time.
• Rick: May 20th book signing for "Smart Vaccine" at Jude's from 2p-5p
• Glenn and Ann have also placed in FoL.
• Jennifer finished content edits for Forever Quail Crossings.

OWFI conference news:

• Maria Gus has been contacted for a Bartlesville basket, no news yet on that though.
• Please bring coffee/tea items by April 18th meeting for the WW basket contribution.
• If you have a new book out you can make a centerpiece to be given away. Contact Peggy Chambers for more info, photo examples of centerpieces are on OWFI website.
• Table Reservations: we are 4th on the waiting list for a reserved table.  No worries, if we don't get one we will figure it out so we can all still sit together. No man left behind!!
• WW sponsored 1/2 a category (inspirational...fantasy was take), individuals may also sponsor a category for any amount.
• WW scholarships were awarded by drawing to Jayleen & Glenn. Jayleen received an OWFI scholarship we redrew names and Cindy won!
• Still loads of volunteer opportunities at conference. You can go to website and register for shepherding, basket wars, pitch room, Saturday lunch tea, and more.
• For the famous Author's you need book published and information by April 22nd
• PLEASE DON'T NOT GO TO CONFERENCE BECAUSE YOU DON'T HAVE A RIDE OR A PLACE TO STAY! Communicate with us, we can figure it out.

Anthology:  let's nail down theme, start critiques in June, decide on word count, and how many submissions. Reminder that there is no cussing/explicit scenes (family friendly) and authors must be WW members.

Okay there was a LOT of back and forth talk in here about theme suggestions and titles, and will there be one book or a series, plus voting so I'm just going to tell you what we decided.

• 3 book series titles Tea Cozies & Terabytes (a Then & Now theme, so 2 sections in the book)
• 1st book will be about people, 2nd about places, and 3rd about possessions.
• Maximum of 3 submissions (at least one in each then/now section) with a total word count of 7,000 (at the end of editing).  If you only submit poetry you may have 2 submissions for each section.

February 2017 Minutes

Present: Lee, Linda, Rick, Natalie, Glenn, Olive, Marilyn, Jennifer, Sallie, Jayleen

Treasurer Report: (given by Jennifer via text from Sarah) $869.31. $50 was donated by Denise for an OWFI scholarship in honor of Charlotte. $10 was donated to WW from the Betty Jo Johnson Estate.

Public Relations: share what's new on the WW Facebook page

Secretary Report: minutes from Nov. and Jan. are up on the blog, please do not shoot the secretary for being behind.


Affiliate news did not get on OWFI report. There was some confusion on the deadline.  It is on the website though.

OWFI report comes out three times a year, you should be getting it soon.

OWFI conference:

• early bird deadline March 15th. $175 gets you 2 days and 2 banquets. After 15th cost is $200.
• Thursday night pre-conference with Ben Montgomery "Dirty Little Narrative". Cost is $20 and can be purchased at the door. This is NOT included in the regular conference fees.
• There will be 2 a-la-carte lunches (not included in registration total).  One with Sonia Gensler, "Honing your writing process to a T(ea)" and a Q&A with Harlequin editor Leslie Tuttle.
• There will be several workshops to choose from. If you aren't enjoying a session then feel free to move to another one. It's your conference after all!
• How many ppl are planning to go? 6 that were present at meeting.
• Jennifer will send an email to get correct number of ppl for tables/rooms.
• If you want a roommate, need a ride, put it out there and let Jennifer know.  Jennifer is hoping that everyone can figure out their room situations but please don't not go to the conference because of rooming/transportation issues.
• Friday night there will be a concert by Nathan Brown, past OK Poet Laureate. There will also be a costume contest Friday night.
• April 15th is Deadline for room reservations
• April 21st is deadline for Famous Authors Banquet. Submit if you have published from May 2016-May of 2017.
• We have agreed to do a Coffee & Tea basket for the fundraiser. Please bring something coffee/tea related to next meeting and then we will "fill it in" if we need more. Also looking into having Maria Gus possibly put together a Bartlesville Tour basket. 

OWFI scholarships:

• The deadline to submit for an OWFI scholarship is March 1st. You do this online at owfi.org (secretary's note: it is really simple!)
• How many scholarship's does WW want to sponsor this year? (last year we did 2 full scholarships @ $175 each and 1/2 a category @ $55).  Marilyn moved to do the same this year. Rick second, all approved.
• Drawing for scholarships included those that could not be present. Sallie drew the names: Jayleen Mayes and Glenn Vermillion.

Next Meeting March 21st @ 6:30.

Open chat

January 2017 Meeting

I'm going for secretary of the year here people...


Present: Ann, Rick, Natalie*, Denise, Meredith, Marilyn, Glenn, Debbie, Lee Pollack*, Linda Pollack*, Olive Margery, Sallie, Jayleen, Jennifer

*denotes new possible member

Dues are Due! $10 for WordWeavers and $20 for OWFI. Please settle your dues, Jennifer doesn't want to get mean but she does know where you live.

Anthology is available on Amazon, Barnes & Noble, and Smashwords.

Sarah Lynn absent, no Treasurer update. Keep selling the anthology and boost marketing.

Andrew Kauffman is ill and couldn't speak today. Please keep him in you thoughts/prayers.

Book of the Day is on Bartlesville WordWeavers Facebook page. Check daily and share, add to your notifications if possible.


Old News

OWFI and Friends of the Library writing contests due February 1st.

OWFI Contest

• members, make sure you can log in now! Don't wait until submitting.
• remember judging is subjective! (I think you're all awesome, just sayin')

OWFI Conference

• May 4-6
• $175 for 2 days/banquets if enroll by March 15th
• OWFI has scholarships available, submit online by March 1st.
• WordWeavers will have a drawing for scholarship in February.

New News

Summer's End (Jennifer), Beyond the Shadows (Linda), and ? (sorry Rita I didn't get the title!) are in semi-finals for Golden Book Award.

Margery received a scholarship to a conference in Santa Cruz in April. Congratulations!

Jennifer showed the group the OWFI contest entry process

Critique for Rick/Open Chat

November 2016 Meeting

Yes, I am just now posting November meeting minutes. And FYI this is an abridged version:


Members Present: Cindy, Sybil, Glenn, Sally, Margery, Denise, Eloise, Olive, Linda, Marilyn, Rick, Meredith, Ann, & Jayleen

Absent (only listing because of office holdings: Jennifer, Sarah, and Abigail

OWFI Denise (president) spoke

• $20 for OWFI, $10 for WordWeavers
• Conference is May 4-6, register by March 15 to save $25
• $175 for 2 days, 2 banquet meals
• $100 for 1 day, 1 banquet meal
• Thursday night is an add on for $20
• Kelly Armstrong is keynote speaker

OWFI Contest

• Jan 1-Feb 1
• all categories will make
• be diligent on rules of submission

January Meeting will have guest Andrew Kauffman by Skype

Anthology emails will be sent regarding how to order books. They will be available on Amazon. Please share where you can for marketing purposes.

Oklahoma Book Awards due in December, check website for details.

Next meeting December 20th @ 6:00 at Denise's home. Wear socks and bring a holiday snack.

Open Chat